Instruction to Authors

Instruction to Authors

Aims and scopes

The journal of Community Health research (JCHR) is a peer review quarterly journal and publishes original papers in the areas of basic and biomedical sciences with special approach to disease prevention & community health promotion. The journal welcomes to all researchers working in the different fields of health.

Editorial policies

This journal defines an author as a person who has made a substantive contributions to design of the work, or to analyze or interpret of data; and to draft or revise it; and to verify the approval of the version to be published and to agree for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved. Those who do not meet at least one of the above criteria should be acknowledged.

Author list and their order should be finalized by all the authors prior to first submission. After this step, journal could not accept any addition or changes. One author as a corresponding author should be responsible for:

  • All communications
  • Uploading all submissions
  • Revisions of the work
  • Submitting a brief description of all contributions to the manuscript in the title page
  • Disclosing any information on prior or duplicate publication or submission elsewhere of any part of the work

In this journal, there is no limitation in authorship numbers for original articles. In case report, editorial and letter to editor, excessive authorship (more than 3 authors) should be avoided.

Copyright

Open access agreement

Upon submitting an article, authors are asked to indicate their agreement to abide by an open access Creative Commons license (CC-BY). Under the terms of this license, authors retain ownership of the copyright of their articles. However, the license permits any user to download, print out, extract, reuse, archive, and distribute the article, so long as appropriate credit is given to the authors and the source of the work. The license ensures that the article will be available as widely as possible and that the article can be included in any scientific archive.

Submission

The manuscript should be submitted to journal office along with the completed copyright form by author(s) and a cover letter to the editor in chief via email attachments jhr.ssu@gmail.com (alternative email: jhr@ssu.ac.ir) or through online submission at journal website.

Cover letter signed by the author(s) must be attached indicating the manuscripts have not been previously published or submitted for publication in other journals. Also, full name, affiliation, academic degree, postal address, telephone, fax number and email address should be indicated. On the other hand, conflicts of interest should be declared obviously in the cover letter. Before submission, registration has to be done at journal website by the corresponding author.

Cover Letter

  In the Cover Letter all of the authors must declare their agreement on submitting the manuscript to JCHR​, ​furthermore Cover Let​t​er should identify corresponding author and his/her contact information (address, telephone and fax numbers and e-mail address)

Language and style

All submitted manuscripts should be in English with Persian Abstract. Nonnative English speakers may be advised to seek professional help with the language. All materials should be typed double line spacing numbered page with Times New Roman font (size 11). Abbreviations should be standardized and used just in necessary cases, after complete explanations at the first usage.

Types of acceptable articles

          A manuscript can be classified under one of the following categories:

  • Original article
  • Review article
  • Short communication
  • Letter to the editor
  • Case report

Preparation of manuscript

Original article

It should not exceed 7000 words and they should have the following format:

Title page: Title page of the manuscript should include the title of the manuscript; authors' names and affiliations; name of the institution/university where the work was done; and complete mailing address, telephone and email address of the corresponding author. This page should be in a separate page with no number. First character of all words in the manuscript title must be written in capital form with exception of prepositions and conjunctions words.

Abstract: Abstract should be structured providing Background, Methods, Results and, Conclusion altogether should be in the range of 200-300 words.

Keywords: Keywords are used for indexing purpose. Each manuscript should provide three to five keywords according to the Medical Subject Headings, MESH (http://www.nlm.nih.gov/mesh/MBrowser.html).

Introduction: Introduction should provide a background and specifies the research objective of the study or observation. This section must emphasize the purpose and the rationale for the study. It should neither review the subject extensively nor should it have data or conclusions of the study.

Materials and methods: Materials and methods must indicate clearly the steps taken to acquire the information. It should be detailed. Repeating the details of standard techniques is best avoided. The software used for statistical analysis and description of the actual method should be mentioned.

Results: Results should be presented in chronological sequence in the text, table and figure. The results should not be obtained from elsewhere. Table and illustrations have to be cited in order they appear in the text using Arabic numerals (more details have been mentioned in below).

Discussion: Discussion should emphasize the new and important aspects of the study. Possible explanations for these findings should be mentioned.

Conclusion: In this section, overall conclusion of the author(s) from the research, the limitation of the work and the implications of the finding for future research should be noted.

Acknowledgments: Acknowledgments should be mentioned for any technical help or general, financial, and material support or contributions that need to be acknowledged.

References: All manuscripts should be accompanied by relevant references. The Reference should provide the following information as stated in the presented models as follows:

References should be numbered sequentially as they appear in the text according to the Vancouver style. When citing authors in the text, acknowledge only the first author where there are three or more authors, e.g. Williams et al (1) stated that.... Where there are two authors cite both, e.g. Jones and Smith (2) reported that.... Citations in the reference list are to be arranged by number in the following format including punctuation. In case of referencing to publications in non-English language the author(s) should indicate the original language of publication in bracket; for example [Persian].

Journals: Author(s)(more than 3 write et al). Title of article. Title of journal (with full name) Year; Volume number: Page numbers. e.g. Mahon AK, Haas EJ. A mixed-methods approach to targeting college students’ dairy behaviors. American Journal of Health Behavior.2013; 37(5): 703-10.

 Jafari F, Beladian-Behbahan SE, Samadpour M, et al. Application of the stages of change model to dairy consumption among students of Shahrekord University of Medical Sciences. Journal of Shahrekord University of Medical Science. 2014; 15(6): 65-74. [Persian]

Books: Author(s). Title: sub-title. Edition. Place of publication: Publisher; Year. e.g. Miller GD, Jarvis JK, Mc Bean LD. Handbook of dairy foods and nutrition. London: CRC Press; 2007.

Chapter in a book: Author(s) of chapter. Title: sub-title of chapter. In: Author(s) (or editors) of the book. Title: sub-title of book. Place of publication: publisher; Year; page numbers.

Inclusive page numbers should be given for all references. Print surnames and initials of all authors when there are six or less. In the case of seven or more authors, the names of the first six authors followed by et al should be listed.

References to papers accepted for publication, but not yet published, should be cited as such in the reference list.

The author is responsible for the accuracy and completeness of the references and for their correct textual citation.

Tables: In limited numbers should be submitted with the captions placed above.Each table should be numbered consecutively with Roman numerals and typed double-spaced, including all headings. Verify tabular statistics to make sure they tally and match data cited in the text. Do not submit tables as pho­tograph.

Figures: Should be in limited numbers, with high quality art work and mounted on separate pages. The cap­tions should be placed below. The same data should not be presented in tables, fig­ures and text, simultane­ously.

Illustrations:   Three copies of all figures or photographs should be included with the submitted manuscript. Photographs must be high-contrast, glossy, black and white prints, unmounted and untrimmed, with preferred size of 10 x 15 cm. Color transparencies or photos will be accepted at the discretion of Editorial Board. Figure number, and name of senior author, should be written on the back of each illustration. Written permission must accompany any photograph in which the subject can be identified or any illustration that has been previously published. All illustrations must be numbered as cited in the text in consecutive numeric order.

Abbreviations: Abbreviations that are unavoidable in the abstract must be defined at their first mention there. Also, abbreviations should be explained throughout the manuscript.

Clinical Trial Registration

  From January 2010, all of the Clinical Trials must be registered in Iranian Registry of Clinical Trials (www.IRCT.ir), in order to be considered for publication. This includes all of the clinical trials performed inside Iran even if they register in other registration sites. The clinical trials performed abroad, could be considered for publication, if they register in a registration site approved by W.H.O.

According to the International Committee of Medical journal Editors (ICMJE) a Clinical Trial is any research study that prospectively assigns human participants or groups of humans to one or more health-related interventions to evaluate the effects on health outcomes.

The registration number of the trial and the name of the trial registry must be mentioned at the end of the abstract.

 Review article

   It should be prepared according to one of the following styles:

  • Systematic reviews: This kind of manuscripts should be in form of meta-analysis, meta-synthesis or without statistical analysis. These manuscripts contain original articles’ parts. They should contain 2500-7000 words.
  • Non systematic reviews: This kind of manuscripts should be written by researchers who are expert in the related field. Different parts of such articles include abstract (with no structure), introduction, discussion, and conclusion. They should contain at least 25 references and the range of 3000-10000 words including the references and captions.

Short communication

   It can be in form of original article, systematic review or ongoing research which reports its interesting findings. The parts in this type of articles are like those of original one except that ‘Materials and methods’ section should has not any subtitle. These kinds of manuscripts are smaller and prepared in minimum 1500 and maximum 2500 words.

Letter to the editor

   It should be about criticism of previous articles in this journal or the others, criticism or review over books, analysis of a related topic with community health . These manuscripts need no structure and have not abstract. But, the total words number should be at maximum 2000 including references and the references not exceeding more than 10.

Case report

   This kind of manuscript should include abstract, keywords, introduction, case report, discussion, conclusion, conflicts of interest, acknowledgment, and references. Case report should have 1500-2500 words. The title should include the words ‘case report’ as well as a description of the reported phenomenon (e.g., reporting of new and emerging community health problem). Three to five key words should be provided.

Editorial

   These manuscripts need no structure and have not abstract. But, the total words number should be at maximum 2500 including references and the references not exceeding more than 20.

Conflicts of interest

   Submitting a manuscript must be accompanied with a statement from the authors disclosing all financial and personnel relationship that might bias their work, if any. Besides, they are requested to evident whether impending conflicts do or do not exist. A separate page should cover this proclamation and if there are further details, could be mentioned in covering letter. If an organization encompasses any financial interest in the outcome of the study, the authors are appealed to provide a declaration that has full excess to all data in the study and take complete responsibility for the integrity of data and the accuracy of data analysis.

Ethical guidelines

   All studies must be approved by the relevant Ethics Committee/ Institution review boards of the respective institutions. Informed consent of the patients participating in the study should be under‌taken. The study itself should follow the ethical standards of the Helsinki Declaration, as revised in 2013 and available at:

www.wma.net/en/30publications/10policies/b3/

   Ethical considerations in accordance with the ethical standards of the responsible committee on human experimentation must be addressed in the ‘Materials and methods’ section, if necessary. The journal will not consider any manuscript which is ethically unacceptable. It is the responsibility of the authors/contributors to obtain permissions for reproducing any copyrighted material. Evidence for approval by a local Ethics Committee (for both human as well as animal studies) must be supplied by the authors on demand. The related items should be inserted under the ‘Materials and methods’ section. A copy of the permission must accompany the manuscript. As mentioned previously, conflicts of interest should be declared obviously in each manuscript.

   Plagiarism of text from a previously published manuscript by the same or another author is a serious publication offence. Small amounts of text may be used, but only where the source of the material quoted is clearly acknowledged and the text is inserted in quotation mark. If there is an allegation of plagiarism, scientific misconduct or fraud, the journal will follow the recommendations of the Committee on Publication Ethics, COPE (http://publicationethics.org/) and International Committee of Medical Journal Editors, ICMJE (http://www.icmje.org/). The Journal reserves the right to report the allegations to the author’s institution or any other agency.

   Once approved to be published in the journal, the manuscript cannot be published elsewhere (even local journals). The copyright form should be filled and signed by all the authors, and then scanned and emailed by corresponding author to the journal office (jhr.ssu@gmail.com).

Peer review process

   Each submitted manuscript will be assessed from editorial points of view, at first. Should the manuscript meet the basic editorial requirements; it will enter the double blind peer-review process in maximum two weeks and the author(s) will be immediately informed. The manuscript will then be sent at least to one in-office and two out of office referees for review. The corresponding author will then be informed to the referee’s remark to accept, reject or require revision. Authors have the right to communicate to the editor if they do not wish their manuscript to be reviewed by a particular reviewer because of potential conflicts of interest. The corresponding author can also suggest three expert referees along with their names, affiliation, academic degree, postal address, telephone and email address but, it is up to the editor to accept it. Referees should not be from the same institution or university of the authors. 

   No article is rejected unless negative comments are received from at least two reviewers. The editorial board of the journal, reserves the right to accept or reject the article in any stage and any time or delete a part of the text, tables or figures, if necessary. Final decision pertaining to each manuscript, lasting up to a month at maximum, is determined by the editorial board of the journal and after that the decision will be immediately sent to the corresponding author.

AWT IMAGE

Revision

   Manuscripts may be returned to the corresponding author for modification of the scientific content and/or for language corrections. Revised manuscript and a letter listing point-for-point response to the reviewers must be submitted to the editor and must be accompanied by a copy of the original version. Suggestion by the editor about resubmission does not imply that a revised version will necessary be accepted. If a manuscript that is returned to the authors for modification is not resubmitted within two months it will be regarded as having been withdrawn and any revised version received subsequently will be treated as a new manuscript and the date of receipt will be altered accordingly. Authors who resubmit a manuscript that has previously been rejected must provide the original manuscript and a letter explaining in detail how the manuscript has been modified. Accepted manuscripts become the property of this journal.

Proofs

   A computer printout will be sent to the corresponding author to be checked for only typographical errors and other essential small changes before publication in order to avoid any mistakes. Major alternations to the text cannot be accepted at this stage. Proofs must be returned to the editor within 7 days of receipt.

Page charges

   There is no page charge for publication in this journal.

Advertising policy

   The journal does not carry advertising, neither print nor online.

Submission requirements

Submit only the final version of the manuscript. · The file should be in Microsoft Word. · Provide the printout of the manuscript that exactly matches the disk file. File names must be clearly indicating the contents of each file.



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